Docusnap generates or aggregates the desired information from the inventoried data!
A professional IT documentation with Docusnap includes meaningful information targeted at nearly all corporate divisions.
The output can be in a variety of suitable formats (PDF, HTML, Microsoft Word, Excel, Visio, etc.), including the required set of data (i.e. plans, overviews, data sheets per system).
An IT documentation created with Docusnap is the ideal basis for making well-founded IT investment decisions.
Current system inventory lists and data sheets inform you at any time about the technology standard of the systems employed and help decision-makers to realize when it is time to replace the company systems, e.g. existing workstations.
With Docusnap, the IT documentation can be created in German and English. Among
other items, the IT documentation contains detailed reports, a variety of variants being already predefined in Docusnap in both languages.
The presentation of the complete IT documentation output is user-friendly and hierarchically organized – it takes you no time to find the suitable report for your current requirements.
Docusnap comes with an integrated Report Designer whose features enable you to easily and quickly customize the predefined reports to meet the individual requirements of your company.
Even without the Report Designer, it only takes a few mouse clicks to customize the selected report so that it is consistent with your corporate logo and CI.
By visualizing the data in the form of various plans, Docusnap provides a clear representation of complex technical matters within your IT structure. From the data
inventoried for your IT documentation, Docusnap generates or aggregates current plans whenever you need them, e.g. for domains, the entire network, individual IP segments.
The software also creates a routing plan or plans reflecting the logical structures of the Microsoft Exchange, SQL, and DHCP servers as well as of the Active Directory.
Another highlight of Docusnap is the option to export the created plans “at the press of a button” to Microsoft Visio or HTML.
Subsequent editing, e.g. of your network plan, can be done at any time in Microsoft Visio.
The fact that the documents created in Docusnap for the IT documentation are linked to each relevant plan perfectly rounds off the professional provision of the data inventoried by Docusnap.
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Professional license management adds to the basic hardware and software inventory!
Professional license management is one of the key factors for running a successful company – therefore, it is mandatory for every IT documentation to contain license management information.
Expert knowledge of the license models defined by each manufacturer is essential when customizing the license policy so that it meets the company's requirements.
How can decision-makers select the best license model for their company or determine the necessary number of licenses for correct licensing if current information on already purchases
licenses and on software installed in the network is missing because there is no IT documentation?
The Docusnap License Management module resolves this dilemma: Already while scanning the IT environment, Docusnap lists the entire installed software. This overview list allows you to map the installed
software to the purchased software licenses. Under-licensing or over-licensing issues are immediately highlighted by Docusnap in the IT documentation for each software you are about to check.
Based on real facts, you can decide on the number of licenses to be purchased immediately to balance your license assets or on the license policy to adopt for the future from an economic point of view.
Based on the IT documentation, even a manufacturer license audit can be handled in no time using Docusnap License Management module.
For your IT documentation, the License Management module is capable of mapping all common license models of renowned manufacturers (e.g. per-device, per-user, per-processor, or per-core licensing).
Using the Docusnap License Management module, you can accurately prove
correct licensing of the software employed to each manufacturer.
In an external license audit, Docusnap immediately displays the relation between expected and actually purchased licenses for the installed software of the respective manufacturer.
As a proof for your legal possession of the software, you can present the software agreements or purchase documents stored in Docusnap.
The commercial administration of your software licenses with Docusnap License Management convinces each manufacturer of the integrity of your license policy.
For a comprehensive IT documentation, you can use the features of the Docusnap License Management module to correctly and efficiently manage time-limited licenses as well as
maintenance and support contracts for the software employed and their upgrade and downgrade paths.
Document and analyze the effective access permissions in your network!
After a scan of your IT systems, you can benefit from the optional Docusnap Permission Analysis module to determine at once which effective permissions certain users and groups have to each selected directory.
Documented access rights are archived in the Docusnap database as an integral part of the IT documentation.
In practice, this data provides accurate information you, e.g. in reply to an inquiry from Human Resources, on which employees have which permissions to access the HR directories.
An IT docu- mentation with Docusnap by default includes an inventory of the shares, of
the local users and groups and of the entire Active Directory. In addition, the features of the Permission Analysis module extend your
IT documentation by an inventory of the NTFS permissions on Windows- or CIFS-based systems.
Once the scan of the individual permissions is completed, the Docusnap
IT documentation offers a number of other analysis options.
Share and NTFS permissions can be displayed with Docusnap in the same clear and concise way as e.g. inheritances in directory trees or inheritance blockers.
To perform an analysis of the effective permissions for selected
users and groups, Docusnap provides a variety of filter functions.
A further plus of your IT documentation is that Docusnap even displays all users and their permissions in an easily readable matrix.
Many predefined Permission Analysis reports are available in Docusnap for your individual IT documentation.
These reports can be customized to your specific requirements at any time using the Docusnap Report Designer.
Dependencies or the nesting of groups and users within the Active Directory – all this can be displayed graphically by Docusnap upon request.
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Our Customizing feature brings your IT documentation to perfection!
Docusnap Customizing lets you design your
IT documentation so that it accurately reflects your company-specific requirements.
If required, you can extend the Docusnap database structure by adding tables and fields or you can customize the Docusnap user interface and the input masks as desired.
Docusnap Customizing makes your
IT documentation extremely flexible. With Docusnap Customizing, you can position your modifications at any desired place in the Docusnap directory hierarchy.
It is very easy to use Docusnap Customizing to generate items such as new reports which exactly summarize the information you need for a certain application in your company.
Docusnap Customizing makes your investment in our Docusnap software solution even more sustainable!
It leverages the investment because you can be responsive to changed requirements whenever they arise.
With Customizing, you simply extend your IT documentation as required. Thus, Customizing enables an
even more efficient use of Docusnap.
To make sure that you apply Docusnap Customizing at the best for your successful IT documentation, we recommend the services and training classes we offer especially for the Customizing feature.
Docusnap training classes are held in regular intervals at central locations in Germany, Austria, and Switzerland.
Upon request, we provide Docusnap training directly in your company or – if technically feasible – via Netviewer.
Docusnap provides maximum assistance by a professional support team!
To prove the user-friendliness of Docusnap, we provide outstanding support for free.
Our competent support team helps you as early as with the Docusnap test phase and gives you valuable hints for creating a professional IT documentation with Docusnap.
No matter whether your questions refer to the evaluations possible in Docusnap when using the IT documentation for
IT administration, for data protection and security officers or license auditors,
or to the benefits of Docusnap for revision, accounting, and controlling purposes, and – last but not least – as a basis
for strategic decisions in your
IT department: They will all be answered by the Docusnap support team quickly and extensively.
IT service providers specifically appreciate the multi-tenant capability of the Docusnap software solution.
They employ Docusnap with extreme success when creating periodical customer network IT docu- mentation or for the IT documentation which is mandatory when completing an
IT project.
When planning IT projects,
IT service providers rely on an up-to-date
IT documentation created with Docusnap because it supplies a reliable and
meaningful analysis of the actual hardware and software situation.
Did we make you curious? Would you like to experience in your own IT environment what Docusnap can do for you?
We will be pleased to provide you with a free trial version to convince you of the enormous advantages of an automated IT documentation with Docusnap!
Get your personal trial version right now! Test the fully-fledged trial version of Docusnap for 21 days – free and without obligation! We are sure you will like it.
And we will be happy to welcome you as a satisfied Docusnap customer!
Start your professional IT documentation, NOW!
And benefit from Docusnap functions.